Please take a look at the list below to see what user roles exist in SmarterPath and what rights they have.
Generally, we distinguish between three user levels: User, Creator and Administrator and one sub user-level: Instructor.
User (a Learner):
- complete a Path
- be assigned to a Path
- has access to public Paths in the catalog and his/her Achievements
- be selected as an Instructor in Live Trainings
Creator:
- same rights as User
- create and manage his/her Paths and Paths where he/she is made an Owner
- assign Paths to other users
- upload and manage his/her Office 365 content that is stored in the SharePoint sites
Administrator in SmarterPath:
- same rights as User and Creator
- create and manage all Paths and Assets
- manage user roles in SmarterPath (e.g. change their roles, activate/deactivate their profiles)
- create SmarterPath User Groups
Instructor:
- has access to the Instructor view for Live Trainings and can enter info for each Participant in the Live Training session (mark as attended, passed and put the scores);
- Please note that the different user roles have different access to the Instructor view for Live Training sessions:
- User: to the Paths in which he/she is selected as Instructor
- Creator: to the Paths in which he/she is Instructor and which he/she has created
- Administrator: to all Paths
If the user has both Administrator rights in SmarterPath and Administrator rights in Office 365, then in addition to his/her Administrator rights in SmarterPath, he/she also can:
- view the license status of SmarterPath
- apply for a new license
- activate and deactivate users in SmarterPath
User Roles Detailed
Options | Office 365 |
| User (Learner) | Creator | Admin |
Do a Path | - can enroll in a Path
- can send requests for approval to enroll in a Path
- can complete a Path
- can view Achievements (completed paths) and view/download/print out certificates for his/her completed Paths
- can rate the completed Paths
| - can enroll in a Path
- can send requests for approval to enroll in a Path
- can complete a Path
- can view Achievements (completed paths) and view/download certificates for his/her completed Paths
- can rate the completed Paths
| - can enroll in a Path
- can send requests for approval to enroll in a Path
- can complete a Path
- can view Achievements (completed paths) and view/download certificates for his/her completed Paths
- can rate the completed Paths
|
Instructor | - can be selected as Instructor in a Path
- has access to Instructor-overview in Management section (visible only for Paths where he/she is Instructor)
| - can be selected as Instructor in a Path
- has access to Instructor-overview in Management section (visible only for Paths where he/she is Instructor)
| - can be selected as Instructor in a Path
- has access to Instructor-overview in Management section (visible for all Paths)
|
Create and manage a Path/
content for a Path
| ----- | - can create and edit his/her Paths
- can assign his/her Paths to Users
- can edit the Paths, that
- were created by him/herself;
- Where he/she is selected as Owner
- can approve/reject requests if he/she is Owner or Selected User in a Path
- can create venues (meeting rooms for trainings) and define the capacity of these venues
- can upload and manage all SCORM files
- can upload and manage MS Office content on SharePoint
| - can create and edit all Paths
- can assign Paths to Users
- can approve/reject requests if he/she is the Owner or Selected User in a Path
- can create venues (meeting rooms for trainings) and define the capacity of these venues
- can upload and manage all SCORM files
- can upload and manage the MS Office content on SharePoint
|
Reports | ----- | - can see Analytics
- can create reports by Path (only for the Paths that were created by this Creator or where he/she was selected as Owner)
- can save and download his/her reports (with public or private access to these reports)
- can view the reports saved by other Users (if public)
| - can see Analytics
- can create reports by all Paths / all Participants
- can save and download his/her reports (with public or private access to these reports)
|
Manage User Roles | -----
|
| - can view and manage User Roles
- can view/create and manage User Groups
|
Support tickets, ReleaseNote
| ----- |
| - can submit support tickets in SmarterPath
- can sign up/unsubscribe from the Release Notes for SmarterPath
|
Admin in SmarterPath and Office 365
|
|
| + for Admin in SmarterPath and Office 365
- can view the license status, validation, licensee name and licensed users
- can view the information for SharePoint sites (number of published sites, version No.)
- can update license
- can apply for new licenses
- can edit/activate and deactivate Users (Office profiles)
- can view the additional information (SharePoint Sites)
- can view/check the authorization status of SmarterPath and (re)-authorize SmarterPath
|
