Overview of User Roles and Rights in Jive

Modified on: 2018-12-19 01:24:49 +0100


Please take a look at the list below to see what user roles exist in SmarterPath and what rights they have.

Generally, we distinguish between three user levels: User, Creator and Administrator and one sub user-level: Instructor.


User (a Learner): 

  • complete a Path
  • be assigned to a Path
  • has access to public Paths in the catalog and his/her Achievements
  • be selected as an Instructor for Live Trainings
  • view the calendar entries for his/her Paths (calendar is integrated in SmarterPath)


Creator:

  • same rights as User
  • create and manage his/her Paths and Paths where he/she is made an Owner
  • assign Paths to other Users
  • upload and manage Asset content (office content, video, SCORM files) where he/she is made an Owner


Administrator: 

  • same rights as User and Creator
  • create and manage all Paths and Assets
  • manage User roles in SmarterPath, (e.g. change their roles, activate/deactivate users in SmarterPath)
  • create and manage User Groups
  • create Rewards (if it is integrated)
  • view the license and update it
  • activate and deactivate the integrated options (e.g. Rewards).


Instructor:

  • has access to the instructor view for Live Trainings and can enter info for each Participant of the Live Training session (mark as attended, passed and put the scores)
  • Please note that the different roles have different access to the Instructor view for Live Training sessions:

             o     User: to the Paths in which he/she is selected as Instructor

             o     Creator: to the Paths in which he/she is Instructor and which he/she has created

             o     Administrator: to all Paths

               

                            User Roles detailed

Options

Jive

 

User (Learner)

Creator

Admin

Do a Path
  • can enroll in a Path
  • can send requests for approval to enroll in a Path
  • can complete a Path
  • can view Achievements (completed Paths) and view/download/print out certificates for the completed Paths
  • can view the calendar entries for Paths (past and future)
  • can enroll in a Path
  • can send requests for approval to enroll in a Path
  • can complete a Path
  • can view Achievements (completed Paths) and view/download/print out certificates for the completed Paths
  • can view the calendar entries for Paths (past and future)
  • can enroll in a Path
  • can send requests for approval to enroll in a Path
  • can complete a Path
  • can view Achievements (completed Paths) and view/download/print out certificates for the completed Paths
  • can view the calendar entries for Paths (past and future)
Instructor
  • can be selected as Instructor in a Path
  • has access to Instructor-overview in Management section (visible only for Paths where user is Instructor)
  • can be selected as Instructor in a Path
  • has access to Instructor-overview in Management section (visible only for Paths where user is Instructor)
  • can be selected as Instructor in a Path
  • has access to Instructor-overview in Management section (visible for all Paths)
Create and manage a Path/
content for a Path

-----

  • can create and edit Paths
  • can assign Paths to Users
  • can edit the Paths, that
  •  
  • - were created by him/herself;
  • - where he/she is selected as Owner.
  • can approve/reject requests if he/she is Owner or Selected User in a Path
  • can create venues (meeting rooms for trainings) and define the capacity of these venues
  • can upload asset content (MS Office content, video, SCORM files) and manage all Assets
  • can create and edit all Paths
  • can assign all Paths to Users
  • can approve/reject requests if he/she is Owner or Selected User in a Path 
  • can create venues (meeting rooms for trainings) and define the capacity of this venue
  • can upload Asset content (MS Office content, video, SCORM files) and manage all Assets
 
Reports

-----

  • can see Analytics
  • can create reports by Path (only for Path that were created by this Creator or in which he/she was selected as Owner)
  • can save and download his/her reports (with public or private access to these reports)
  • can download Survey reports of his/her Paths (as CSV file)
  • can see Analytics
  • can create reports by all Paths / all Participants
  • can save and download his/her reports (with public or private access to these reports)
  • can view/download saved public reports from other Users
  • can download Survey reports of all Paths (as CSV file)
Manage User Roles
                 -----

  • can view and edit User details, manage User roles, activate and deactivate Users,
  • can view/create and manage User Groups
Rewards
                 -----

  • can create and manage rewards for Participants
License


  • can view license status
  • can update license
  • can view the status of additional features (e.g. Jive Rewards integration)


 

 


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